Vacancy: BBBEE and Compliance Clerk
Overall Purpose of the Job: The Compliance clerk is responsible for overseeing, processing, and distributing compliance documentation to ensure the organisation adheres to relevant laws, rules and regulations.
Key Responsibilities:
Key Performance Indicators:
The following tasks are outlined for this position.
In this role, with your current title as BBBEE and Compliance Clerk, your KPI’s will be measured against the following:
1. Goal Name BEE Certificates
Goal Description Manage and maintain BEE Certificates for all vendors via the Qlikview report.
Ensure weekly requests on all expired BEE Certificates.
Ensure monthly submission to Head Office.
Ensure a smooth BEE Audit during Financial Year End.
Expected Result To maintain our Level 1 status.
2. Goal Name BEE Certificates regarding Non-Compliant vendors.
Goal Description Manage and maintain non-compliant vendors as per the stipulated management process.
Liaise with vendors, Procurement, and the business.
Ensure monthly updates is provided to management.
Expected Result To ensure valid reason and acceptance on all non-compliant vendors.
3. Goal Name Vendor Compliance Documentation
Goal Description Manage and maintain all vendor agreements and compliance documentation.
To update 20 vendors daily on the vendor compliance tracker.
Ensure processes are followed an are in line with the company’s rules and regulations.
Daily tracker updates.
Daily SAP updates under DMS module.
Ensure monthly updates is provided to management.
Expected Result To ensure that the below targets are achieved: 55% by mid-year (September 2023)
35% - 45% by final review (January 2024)
Ensure compliance documentation are readily available for any internal audits.
4. Goal Name New Vendors Onboarding (via Procurement process)
Goal Description Manage and maintain the new vendor listing for FY 2024
Expected Result Ensure monthly updates is provided to management.
5. Goal Name Payment Terms
Goal Description Accurate recording on all vendors are to be maintained on a daily, weekly and monthly basis.
Ensure SAP is updated with the accurate payment terms as per the signed Supplier Agreement. Management by Procurement but oversee from Accounts Payable.
Expected Result Ensure that all Supplier Agreements are line with the company’s approved payment terms.
6. Goal Name Adhoc duties;
Goal Description Tasks assigned by Management.
In lieu of employee development and full understanding of the Accounts Payable Department.
Requests on audit assistance (when applicable).
Expected Result Ensure that the required tasks are achieved.
BBBEE and Compliance Clerk:
We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.
Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.
Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.
Overall Purpose of the Job: The Compliance clerk is responsible for overseeing, processing, and distributing compliance documentation to ensure the organisation adheres to relevant laws, rules and regulations.
Key Responsibilities:
- Following and enforcing the company's procurement policies and procedures.
- Maintain a proper vendor list and ensure all of them meet the Fidelity policies.
- Maintaining good client relationships.
- Payment terms oversight.
- Ensure achievement of the agreed BEE targets.
- Facilitate and review progress against the BEE commitments.
- Provide advice to senior management and other stakeholders on BEE requirements and changes.
- Ensure compliance with relevant legislation eg. BBBEE codes/ Act.
- Ability to interpret BEE, associated legislations, and codes.
- Advise management on the company’s compliance with laws and regulations through detailed reports.
- Create and manage effective action plans in response to audit discoveries and compliance violations.
- Responsible for rating preparation, updating of procurement/ supplier listing and ensuring the BEE verified suppliers are used. Monitoring and improving the BEE credentials.
- Data analysis and identification of cost saving measures.
- Ensure compliance with applicable standards, rules, regulations, and systems of internal control.
Key Performance Indicators:
The following tasks are outlined for this position.
In this role, with your current title as BBBEE and Compliance Clerk, your KPI’s will be measured against the following:
1. Goal Name BEE Certificates
Goal Description Manage and maintain BEE Certificates for all vendors via the Qlikview report.
Ensure weekly requests on all expired BEE Certificates.
Ensure monthly submission to Head Office.
Ensure a smooth BEE Audit during Financial Year End.
Expected Result To maintain our Level 1 status.
2. Goal Name BEE Certificates regarding Non-Compliant vendors.
Goal Description Manage and maintain non-compliant vendors as per the stipulated management process.
Liaise with vendors, Procurement, and the business.
Ensure monthly updates is provided to management.
Expected Result To ensure valid reason and acceptance on all non-compliant vendors.
3. Goal Name Vendor Compliance Documentation
Goal Description Manage and maintain all vendor agreements and compliance documentation.
To update 20 vendors daily on the vendor compliance tracker.
Ensure processes are followed an are in line with the company’s rules and regulations.
Daily tracker updates.
Daily SAP updates under DMS module.
Ensure monthly updates is provided to management.
Expected Result To ensure that the below targets are achieved: 55% by mid-year (September 2023)
35% - 45% by final review (January 2024)
Ensure compliance documentation are readily available for any internal audits.
4. Goal Name New Vendors Onboarding (via Procurement process)
Goal Description Manage and maintain the new vendor listing for FY 2024
Expected Result Ensure monthly updates is provided to management.
5. Goal Name Payment Terms
Goal Description Accurate recording on all vendors are to be maintained on a daily, weekly and monthly basis.
Ensure SAP is updated with the accurate payment terms as per the signed Supplier Agreement. Management by Procurement but oversee from Accounts Payable.
Expected Result Ensure that all Supplier Agreements are line with the company’s approved payment terms.
6. Goal Name Adhoc duties;
Goal Description Tasks assigned by Management.
In lieu of employee development and full understanding of the Accounts Payable Department.
Requests on audit assistance (when applicable).
Expected Result Ensure that the required tasks are achieved.
BBBEE and Compliance Clerk:
We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.
Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.
Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.
